Who we are
Our website address is: https://agile20reflect.org.
What personal data we collect and why we collect it
Data Collection Types
Festival Attendees – No Data is collected
Festival Event Organisers – Data is collected
Festival Volunteers – Data is collected
Comments – Turned Off
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
The website does not have a contact form instead it directs people to join slack if they are seeking information or help
Cookies
This Website Will:
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Remember that you are logged in (if you are an administrator) and that your session is secure.
The following are not Strictly Necessary, but are required to provide you with the best user experience and also to tell us which pages you find most interesting (anonymously).
Functional Cookies
This Website Will:
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Track the pages you visits via Google Analytics
Targeting Cookies
This Website Will:
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Allow you to share pages with social networks such as Facebook (If available)
This Website Will Not:
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Share any personal information with third parties.
Communication
This Website Will:
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Provide links to join Slack conversations (Slack data security and privacy policies can be seen here https://slack.com/intl/en-gb/help/articles/202014843-Slack-data-security-and-privacy-policies).
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Provide a link to Google Documents Forms (Google privacy policy https://policies.google.com/privacy?hl=en-US)
Use of Personal Data
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By sending your contact details you agree to communication and storage of personal data.
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Personal data is archived and kept on file for 1 year, then it shall be deleted.
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You may request your personal communication data removed at any time, please email us here [email protected]
Responsible Person
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A named Data Protection Officer has yet to be announced, this role is currently shared by the Trustees.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Analytics review anonymised users flow around the website and do not indicate individuals.
Who we share your data with
There are several actors on the website and each person’s data is shares differently.
Organisers data is published
- .https://agile20reflect.org/support-us/agile20reflect-organisations/agile20reflect-patrons/
- .https://agile20reflect.org/support-us/agile20reflect-organisations/our-key-early-supporters/
- .https://agile20reflect.org/support-us/agile20reflect-organisations/trustees/
- .https://agile20reflect.org/support-us/agile20reflect-organisations/advisors/
- .https://agile20reflect.org/support-us/agile20reflect-organisations/volunteers/
- .https://agile20reflect.org/support-us/agile20reflect-organisations/circle-delivery-teams/
There is also a Volunteer Speakers Directory which is only viewable to the Organisers and to Ambassadors.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Contact details exist in two places Volunteer Speakers Directory which requires login to access and links to Linkedin, Twitter accounts on Organisers profiles.
Third Party Events Organisers
Each event organiser will use community platforms like meetup, eventbrite etc they are responsible for the privacy and security of any data you share with them. Please check their Privacy and Data Security Policies, Agile20Reflect Festival accepts no liability for third party systems used by organisers to run events.
Additional information
How we protect your data
No personal data is portable
What data breach procedures we have in place
The Data Protection Officer will post on all social media channels within 12 hours of any breach advising of any such breach.
Personal contact details are held within a secure area of the website.
What third parties we receive data from
None
What automated decision making and/or profiling we do with user data
None
Industry regulatory disclosure requirements
None
